Scaena (“we,” “our,” or “us”) is committed to safeguarding the privacy of all participants and their families. This Privacy Policy explains how we collect, use, store, and protect your personal information when you engage with our events, competitions, website, or services.
- Scaena collects personal data for the purpose of managing competitions and related activities.
- By submitting the registration form, parents or guardians consent to the collection and use of their child’s information as outlined in this privacy policy.
- If a school submits the registration form on behalf of a student, it is assumed that the parent or guardian has consented to share the student’s information with us. By proceeding, the school confirms that such consent has been obtained.
- This data is used solely for communication, coordination, certificate issuance, evaluation, and promotion of the event and will not be sold or shared with any commercial third party.
- Only authorized Scaena personnel or trusted volunteers have access to participant data for event-related functions, and all data is handled with strict confidentiality.
- We may use trusted third-party platforms (such as Google Forms, UPI apps, and file upload services) to collect, store, or process information. While we choose reputable services, Scaena is not responsible for the privacy policies or practices of these third-party platforms.
- Our website may use cookies or analytics tools to understand user interaction and improve performance. No personal information is collected via cookies unless provided through forms.
- The data you provide is stored securely and protected using reasonable technical and organizational safeguards to prevent unauthorized access, disclosure, or misuse.
- Submitted artwork and descriptions may be publicly displayed in galleries, reports, or social media as part of event promotion and awareness, with appropriate credit to the participant.
- Participants’ contact details or sensitive personal information (e.g., phone numbers, UPI IDs) will not be published or disclosed publicly under any circumstances.
- In the event that payment information or UPI transaction details are found to be invalid or unverifiable, the registration will be considered incomplete and will be voided.
- Parents or guardians may request the deletion of their child’s data by contacting us; however they will not be entitled to any refund post submission of registration form.
- Scaena does not knowingly collect more information than is necessary for the functioning of its events and strives to minimize the scope of data collection.
- Participant information will be retained for a limited period after the competition for administrative and archival purposes, after which it may be securely deleted or anonymized.
- In the unlikely event of a data breach, we will take immediate steps to mitigate the issue and inform affected users as per applicable protocols.
- While we take necessary precautions to ensure secure transactions and data handling, Scaena shall not be held liable for any form of loss—financial or otherwise—arising from the use of third-party platforms, incorrect information provided by participants, or external circumstances beyond our control. Participants are advised to exercise due diligence while making payments or sharing personal information.
- By filling out and submitting any form related to participation, you agree to the collection and handling of information in accordance with this policy and the terms outlined on our platform.
- By registering your child, you acknowledge and accept the terms of this privacy policy, including Scaena’s limited liability regarding external platforms used for registration, payment, and submissions.
This privacy policy may be updated occasionally. All updates will be published on our website with the revised effective date. Continued use of our platform indicates agreement with the latest terms.